Lists are an important part of your marketing because they help segment your database into common traits. You can use lists to streamline your email marketing strategy and deliver the most appropriate and customised content to your contacts. Our friends over at HubShots produced a great podcast detailing list segmentation best practices, which we've summarised for you below.
In HubSpot, lists are the building blocks of your campaigns. They:
In short, they are a very powerful and important foundation for using HubSpot. So, getting a clear understanding of how to use them well is a pro path for anyone wanting to improve their HubSpot game.
For example: the Active list would be constantly updated to the current list of contacts who are customers, whereas the Static list would only show the list of contacts who were customers at the time the list was saved.
Both are useful in their own way, but you’ll find that Active lists are the main type you use.
We encourage you to build lots of lists! The actual number of lists you can create will depend on the HubSpot subscription tier you are on (free, pro, enterprise). But if you have the capability of creating lists, then you can slice and dice your database into segments that allows much more personalised and targeted communication.
A huge advantage of creating lists is that you can use a range of criteria to segment your contacts.
Criteria categories you can use include:
Essentially you can segment your contacts based on the most granular of criteria, giving you incredible power to report on and interact with in a positive way.
At its simplest, you could create a list of any and all form submissions using criteria like this:
Whilst good to see the total number of form submissions, you’ll more likely be interested in specific form submissions related to a particular brand, product or service.
For example, we could look at any form submission from the 'Request a Quote' page of your website over the last 2 months.
Lifecycle stages are a common criteria for building lists eg a list of Good fit Customers:
For example, you could have a contact who has a lifecycle stage of Customer, who might be eligible for a repairs and maintenance call on their solar system. So you would label them as a "marketing qualified lead" and start sending email communications to them a few weeks before their system is eligible for a solar inspection.
Here’s a handy list to create - internal staff lists (which you may later use to exclude from other lists or activities).
Here’s a simple one we use:
It simply checks the domain of a contact’s email address.
Here’s an example of checking for contacts who had an email bounce:
If you wanted to be more specific about the bounced reason you could set criteria on that as well:
Using the marketing interactions criteria in lists allows you to segment based on things such as:
You can easily create lists based on engagement. For example, here’s a simple example of contacts who have viewed more than 20 pages:
Note: this would include contacts over all time. You could also filter on page visits in the last 2 weeks:
Lists also allow you to clean up contact data - by finding contacts that are missing data. For example, here’s a list of contacts who don’t have a contact owner:
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